a. Communications Checklist
Consideration |
Yes |
Budget Impact |
Comments |
|---|---|---|---|
| Write in plain language, which is easier for all readers to understand. | |||
| Produce a master document in a text template (Example: WORD document, not a PDF) as the basis for all other formats. Include a text description of visuals or charts.; | ✓ |
Budget will vary according to the needs of the users. | |
| Keep a master document for future large print or text format requests. The resources section of this manual also has website links to suppliers. | |||
| Include the “active offer” on all publications (Example: “Available in alternate formats upon request.”). | |||
| Consult accessibility coordinator to learn about alternate formats and local suppliers for other formats requested. | |||
| Ensure staff who interact with the public have information and training in how to communicate with people who have speech and language disabilities in face-to face and telephone interactions.. |
b. Meeting and Event Planning Checklist
Consideration |
Yes |
Budget Impact |
Comments |
|---|---|---|---|
| Facility Factors | |||
| Consult disability organizations about what to consider when selecting accessible venues | Budget will vary according to the needs of the users. | ||
| Facility entrance equipped with automatic door | |||
| Accessible path to meeting room | |||
| Public elevators with accessible control panel buttons and audio floor indicators | |||
| Water fountain at accessible height | |||
| Accessible eating facilities | |||
| Braille or large print menus | |||
| Public telephones at accessible height | |||
| Dietary requirements can be met | |||
| Meeting Rooms | |||
| Space for note–takers, captioning equipment,ASL, interpreters | |||
| Seating for hearing impaired people near the interpreters/captioners/computerized note–takers | |||
| Low noise level in meeting rooms | |||
| Infrared or looping system | |||
| Visual alarm system | |||
| Getting to the Event | |||
| Accessible parking | |||
| Accessible public transportation | |||
| Funds to reimburse Handi–transit | |||
| Alternate Formats Available | |||
| Documents written in plain language | |||
| Printed material available in Braille, large print, audiotape, DVD or CD (on request) | |||
| Description of visual presentations | |||
| Display the communication access symbol | Event Promotion | ||
| Printed publicity material includes disability icons | |||
| Ask participants to identify specific accommodation and dietary needs | |||
| Description of visual presentations | |||
| Send out agenda ahead of time | Accommodations (available on request) | ||
| People to greet and help participants with disabilities at the event | |||
| Signs or staff to direct participants to meeting room | |||
| Infrared or looping system | |||
| Computerized note–taking services | |||
| Real–time captioning | |||
| Attendant services (for personal needs, hygiene) | |||
| Sign language interpretation | |||
| Audio systems | |||
| Assistive listening devices | |||
| Intervener services | Dietary Requirements | ||
| Beverages served with bendable straws, lightweight cups | |||
| Signs or staff to direct participants to meeting room | |||
| Vegetarian meals or snacks available | |||